PRUDENCE CONSERVANCY, INC.
TABLE OF CONTENTS
Page
Independent Auditor's Report I
Financial Statements:
Statements of Financial
Position 2
Statements of Activities 3
Statements of Cash Flows 4
Notes to Financial Statements 5‑9
Supplemental Information:
Schedules of Program and
Supporting Services 10
DUFOUR & SCHMITT, LTD
50 EXCHANGE TERRACE TEL
(401) 751‑7154
SUITE 310 FAX
(401) 421‑7806
PROVIDENCE, R.I. 02903
The
Board of Directors
Prudence
Conservancy, Inc.
We
have audited the accompanying statements of financial position of Prudence
Conservancy, Inc. (a nonprofit organization) as of December 31, 2003 and 2002,
and the related statements of activities and cash flows for the years then
ended. These financial statements are the responsibility of the Organization's
management. Our responsibility is to express an opinion on these financial
statements based on our audit.
We conducted our audits in
accordance with generally accepted auditing standards. Those standards require
that we plan and perform the audit to obtain reasonable assurance about whether
the financial statements are free of financial misstatement. An audit includes,
examining, on a test basis, evidence supporting the amounts and disclosures in
the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our
audit provides a reasonable basis for our opinion.
In our opinion, the
financial statements referred to above present fairly, in all material
respects, the financial position of Prudence Conservancy, Inc. as of December
31, 2003 and 2002, and the changes in net assets and cash flows for the years
then ended in conformity with generally accepted accounting principles.
Our audit was conducted for
the purpose of forming an opinion on the basic financial statements taken as a
whole. The supplementary information presented on page 9 is presented for the
purpose of additional analysis and is not a required part of the basic
financial statements. Such information has been subjected to the auditing
procedures applied in the audit of the basic financial statements and, in our
opinion, is fairly stated in all material respects in relation to the basic
financial statements taken as a whole.
DUFOUR
& SCHMITT, LTD
March 4, 2004
1
PRUDENCE
CONSERVANCY, INC.
STATEMENTS OF
FINANCIAL POSITION
December 31,
2003 and 2002
ASSETS 2003 2002
Cash and cash
equivalents (note 2 and 7) $ 130,753 150,543
Unconditional
promises to give (note 5):
Temporarily
restricted 38,430 ‑
Grant receivable ‑ 2,416
Prepaid expense 7,080 3,623
Property and
equipment, net of accumulated depreciation of
$30,501 in 2003;
$23,325 in 2002 (note 3 and 4) 1,001,685 949,409
Total assets $ 1,177,948 1,105,991
LIABILITIES
Accounts payable $ 1,092 890
Accrued expenses 2,200 1,600
Total liabilities 3,292 2,490
NET ASSETS
Unrestricted 55,482 46,746
Temporarily restricted (note 2) 124,074 113,931
Permanently restricted (note 2) 995,100 942,824
Total net assets 1,174,656 1,103,501
Total liabilities and net assets $ 1,177,948 1,105,991
2
PRUDENCE
CONSERVANCY, INC.
STATEMENT OF
ACTIVITIES
Year ended
December 31. 2003 and 2002
2003 2002
Temporarily Permanently
Unrestricted Restricted Restricted Total Total
Revenues, gains, and other support:
Contributions and dues:
Unrestricted (note 6) $ 21,828 21,828 12,564
Restrxied (note 2 and 5) 8,324 62,170 70,494 6,695
Grants 2,274 2,274 8,140
Interest and dividends 172 600 772 2,201
Rental income 1,000 1,000 1,000
Fundraising events 758 758 1,003
Product sales 695 695 1,405
Net assets restricted by board:
Board designated restrictions (note 6) (6,825) 6,825 ‑
Net asse!s released from restrictions:
Restrictions satisfied by payment (59,452) 59,452 ‑ ‑
Total revenue, gains and other
support 28,226 10,143 59,452 97,821 33,008
Expenses:
Program services 4,501 ‑ ‑ 4,501 7,819
Supporting services
Management and general 12,801 7,176 19,977 18,042
Fund-raising and product expense 2,188 2,188 2,727
Total expenses 19,490 ‑ 7,176 26,666 28,588
Change in net assets 8,736 10,143 52,276 71,155 4,420
Net assets at beginning of year 46,746 113,931 942,824 1,103,501 1,099,081
Net
assets at end of year $
55,482 124,074 995,100 1,174,656 1,103,501
3
PRUDENCE
CONSERVANCY, INC.
STATEMENTS OF
CASH FLOWS
Years Ended December 31, 2003 and 2002
2003 2002
Cash flows from operating activities:
Increase in net assets $ 71,155 4,420
Adjustments to reconcile increase in net assets to net cash
provided by
operating activities:
Depreciation 7,176 6,271
Decrease
(increase) in operating assets:
Uncollected
promises to give (38,430) ‑
Grants
receivable 2,416 (916)
Prepaid
expenses (3,457) (2,083)
Increase (decrease)
in operating liabilities:
Accounts
payable and accrued expenses 802 279
Net
cash provided by operating activities 39,662 7,971
Cash flows from investing activities:
Payments for property and equipment (59,452) (47,274)
Net
cash flows used by investing activities (59,452) (47,274)
Net
increase in cash and cash equivalents (19,790) (39,303)
Cash and cash equivalents at beginning of year 150,543 189,846
Cash and cash equivalents at end of year $ 130,753 150,543.
The
accompanying notes are an integral part of these financial statements
4
PRUDENCE CONSERVANCY, INC.
Notes to Financial
Statements
December 31, 2003 and 2002
NOTE I ‑
Nature of Activities and Significant Accounting Policies
Nature of
Activities
Prudence
Conservancy, Inc. (the Organization) was founded in 1987 in Prudence Island,
Rhode Island. Their objectives are: to inform and educate residents of Prudence
Island of and on various environmental issues; and to maintain the rural
character of Prudence through the acquisition of open spaces properties and its
ongoing stewardship role with these properties.
Promises to Give
Contributions
are recognized when the donor makes a promise to give to the Organization that
is, in substance, unconditional. Contributions that are restricted by the donor
are reported as increases in unrestricted net assets if the restriction expires
in the fiscal year in which the contributions are recognized. All other donor
restricted contributions are reported as increases in temporarily or
permanently restricted net assets depending on the nature of the restrictions.
When a restriction expires, temporarily restricted net assets are reclassified
to unrestricted net assets.
Contributed
Services
SFAS 116 sets forth criteria that contributions of
services shall be recognized if the services received require specialized
skills that are provided by individuals possessing those skills and would
typically need to be purchased if not provided by donation. Any other services
provided by volunteers that do not meet the above criteria shall not be
recognized in the statements of activities.
In year 2003, legal services were donated to the
Organization and recognized on the statement of activities.
Estimates
The
preparation of the financial statements in conformity with generally accepted
accounting principles requires management to make estimates and assumptions
that effect certain reported amounts and disclosures. Accordingly, actual
results could differ from those estimates.
5
PRUDENCE
CONSERVANCY, INC.
Notes to
Financial Statements
December 31,
2003 and 2002
NOTE I ‑
Nature of Activities and Significant Accounting Policies (continued)
Property
and Equipment
It
is the Organization's policy to capitalize property and equipment with a life
expectancy of one year or more. Purchased property and equipment is capitalized
at cost. Donations of property and equipment are recorded as contributions at
their estimated fair value. Such donations are reported as unrestricted contributions
unless the donor has restricted the donated asset to a specific purpose. Assets
donated with explicit restrictions regarding their use and contributions of
cash that must be used to acquire property and equipment are reported as
restricted contributions. Absent donor stipulations regarding how long those
donated assets must be maintained, the Organization reports expirations of
donor restrictions when the donated or acquired assets are placed in service as
instructed by the donor. The Organization reclassifies temporarily restricted
net assets to unrestricted net assets at that time. Property and equipment are
depreciated using the straight‑line method.
Financial
Statement Presentation
The
Organization has adopted Statement of Financial Accounting Standards (SFAS) No.
117, "Financial Statements of Not‑for‑Profit
Organization." Under SFAS No. 117, the Organization is required to report
information regarding its financial position and activities according to three
classes of net assets; unrestricted net assets, temporarily restricted net
assets, and permanently restricted net assets. In addition, the Organization is
required to present a statement of cash flows.
Contributions
The
Organization has also adopted SFAS No. 116, "Accounting for Contributions
Received and Contributions Made." Contributions received are recorded as
unrestricted, temporarily restricted, or permanently restricted support
depending on the existence or nature of any donor restrictions.
Income
Taxes
The
Organization is a nonprofit organization as described in Section 5 0 1 (c)(3)
of the Internal Revenue Code and is exempt from federal and state income taxes.
Cash and
Cash Equivalents
For
purposes of the statements of cash flows, the Organization considers all highly
liquid investments available for current use with an initial maturity of three
months or less to be cash equivalents.
6
PRUDENCE
CONSERVANCY, INC.
Notes to
Financial Statements
December 31,
2003 and 2002
NOTE 2 ‑
Restrictions of Net Assets
Restrictions
on net assets at the end of 2003 and 2002 are related to: (1) temporarily
restricted ‑ funds raised through the Farnham Farm Project which is a
specified giving program to assist the organization in purchasing, improving,
and maintaining this historically and ecologically significant farm; Funds
donated for the purpose of renovating the barn at Farnham Farm for a community
room; and an endowment for specific donations to the endowment and for
memorials voted by the board which are not otherwise designated. (2)
permanently restricted ‑ donated property which has been generally
restricted by the donee for the purpose of protecting island land from
development. Included in the cash and cash equivalents on the Statements of
Financial Position, are temporarily restricted funds totaling as follows:
2003 2002
Endowment Fund $
22,456 19,269
Renovation Fund 25,662 70,347
Farnham Farm Fund 27,108 24,315
$ 75,226 113,931
NOTE 3 ‑
Property & Equipment
Property
and equipment consist of the following:
2003 2002
Land $
738,485 738,485
Building 283,714 224,262
Furniture & equipment 9,987 9,987
1,032,186 972,734
Accumulated depreciation 30,501 23,325
$ 1,001,684 949,409
Depreciation expense for 2003 and 2002 was
$7,176 and $6,271, respectively.
7
PRUDENCE CONSERVANCY, INC.
Notes to Financial Statements
December 31, 2003 and 2002
NOTE 4 ‑ Farnham Farm Project
On December 9, 1998, the Organization purchased the
property from Albert Jiacovelli for $350,000. The purchase price was funded by
a payment of $76,412, a mortgage note in the amount of $175,000 as discussed in
notes 3 and 4, and a contribution by Albert Jiacovelli in the form of a
reduction in the purchase price of $ 100,000.
The historic property will serve as headquarters for
the Organization and the Prudence Historical Society, and as a focal point for
stewardship, educational and recreational programs available to the island
community.
A large portion of the building contents were also
donated to the Organization by Mr. Jiacovelli. The Organization was unable to
obtain a valuation for the personal property; therefore, no amount has been
recorded in the accompanying financial statements.
In 2002 and 2003, the Organization completed planned
renovations on the barn totaling $50,637 and 45,712 respectively.
The Organization engaged a planner and facilitator
to develop a master plan for restoration and adaptive reuse of Farnham farm
buildings. A portion of the fee was funded from a grant provided by Preserve
Rhode Island ‑ Citizens Bank mini‑grant program.
The Organization has begun the complete restoration
and renovation of the farm buildings. The Organization estimates that this
project will cost approximately four hundred and twenty five thousand dollars
($425,000). The Organization is working to raise this over the next four years
through pledges and pursuing matching funds from foundations and the state and
federal government. As of December 31, 2003, the Organization has received
donations and pledges totaling $ 68,540,
NOTE 5 ‑
Unconditional Promises to Give
The
Organization has accounted for the doubtful collection of the capital campaign
receivables by providing a reserve in the amount of $ 4,270 for 2003.
Unconditional Promises to
Give $
42,700
Less‑ Allowance for
Unconditional Promises (4,270)
Net Unconditional Promises
to Give $ 38,430
Receivables in less than one
year $
13,050
Receivable in one to five
years 25,380
Net Unconditional Promises
to Give $ 38,430
8
PRUDENCE CONSERVA NCY, INC.
Notes to Financial Statements
December 31, 2003 and 2002
NOTE 6 ‑
Memorial Contributions
In
2003, the board of directors voted to transfer the memorial donations received
in 2002 into the endowment fund with the exception that funds donated in the
memory of Margaret Beck be used to restore Sarah's Path. The fund transferred
is as follows:
Transferred to Endowment
Fund $
1,075
Used for Restoration of
Sarah's Path 5,750
$ 6,825
NOTE 7 ‑
Concentration of Credit Risks
The
organization maintains a bank account at a local bank. Accounts at an
institution are insured by the Federal Deposit Insurance Corp. (FDIC) up to $
100,000. At December 3 1, 2003 the organization had no uninsured cash balances.
The Organization also invests a majority of its cash at a local broker/dealer.
The Organization does not believe that it is exposed to any significant credit
risk in connection with these funds, since the broker/dealer invests primarily
in U.S. Treasury securities.
NOTE 8 ‑
Lease to use Coast Guard Real Property
The
Organization has entered into a lease agreement, expiring on March 31, 2006,
with the United States Coast Guard. The lease agreement permits the
Organization to repair, maintain and secure Prudence Island Lighthouse in
accordance with the provisions of the National Historic Preservation Act. The
organization will conduct educational tours, hold fund raising events with and
for the benefit of the general public. The Organization is responsible for
improvements, repairs and maintenance of the lighthouse and is not permitted to
use Coast Guard utilities. Based upon the Organization's non‑profit
nature and its intended use of the licensed facility there is no charge for
this license.
9
PRUDENCE CONSERVANCY, INC.
SCHEDULE OF PROGRAM AND SUPPORTING SERVICES
Year ended December 31, 2003 and 2002
2003 2002
Temporarily Permanently
Unrestricted Restricted Restricted Total Total
Program services:
Trail and property
maintenance $ 2,741 2,741 1,450
Camp and garden maintenance ‑